Hopton-On-Sea Youth Club is a non-profit organisation providing a safe, welcoming space for young people aged 10–17 in the local community. We meet every Friday during school term time from 7 ...
Chairperson for local Youth Club Group
Practical details
Volunteering • Organisation role
Contact person
Laura Frazer
#123217
Scan me or visit www.getinvolvednorfolk.org.uk/o/Hopton-on-Sea-Youth-Club/opportunities/Chairperson-for-local-Youth-Club-Group/123217 to join
We are looking for an enthusiast person who can lead a group of already established volunteers.
Chair/Vice Chair
Purpose of the role
To manage and oversee all workings of the youth club. To direct the committee’s meetings, make sure everyone is involved and their views are heard. The Chair should ensure all committee members are familiar with the constitution and their roles and responsibilities. The Chair also holds the casting vote if the outcome is tied.
Actual Friday Night Responsibilities
- Arrive by 6:15 pm and coordinate volunteers and young volunteers with setting up equipment and activity areas
- Shared – Welcome members, process attendance and membership fees, and update the volunteer register
- Respond to questions or concerns from parents/carers
- Support adult and young volunteers throughout the session
- Manage behaviour issues in line with the club's rules. If required stop all activities and group the members for a chat
- Deal with any incidents or emergencies and ensure appropriate records are completed
- From 8:45 co-ordinate the volunteers to pack away the equipment and ensure the members
Other Responsibilities
- Approve membership applications, discuss any medical conditions, additional needs, or support requirements with parents/carers
- Managing the volunteer register and deciding if we can open
- Support volunteer recruitment, induction, and development
Ideally, we would like someone who has the following or is willing to complete the training
- DBS Check
- Level 2 Safeguarding and Child Protection course
- Emergency First Aid at Work (EFAW) qualification
- Level 2 Food Safety in Catering certificate
- Fire Marshal / Warden Training
Responsibilities
- Setting the ground rules for as well as chairing all meetings
- Chair committee meetings and help set agendas with the Secretary
- Ensure committee decisions are implemented
- Promote safeguarding and ensure club policies are followed
- Ensuring the committee is governed in line with the youth club constitution
- Ensuring any decisions are made correctly and fit the objectives of the youth club as set out in the constitution
- Review and approve all youth club correspondence
- Meetings agendas
- Monthly newsletter articles
- Chair’s report for the AGM
- Represent the youth club at meetings and community events where appropriate
- Support the planning of activities, events, and fundraising opportunities
What qualities does a good Chair usually have?
- Confidence, with the ability to inspire and guide others
- Assertiveness, able to manage meetings
- The ability to remain impartial and be inclusive
- A calm, friendly and approachable manner
- Organisational skills, able to manage multiple projects
- The ability to delegate so the workload is shared and tasks are completed
Related to
About Hopton-on-Sea Youth Club
Hopton-On-Sea Youth Club is a non-profit organisation providing a safe, welcoming space for young people aged 10–17 in the local community. We meet every Friday during school term time from 7.00pm to 9.00pm at Hopton Village Hall.
Our members enjoy a wide range of activities, including computer games, pool, table football, table tennis, board games, arts and crafts, cooking, science and STEM projects, and other volunteer-led activities. We also invite emergency service professionals to deliver talks and practical sessions, helping young people learn valuable life skills.
At the end of each term, we celebrate with a party featuring music, games, prizes, hot dogs, and ice cream.
The club is supported by dedicated adult volunteers, as well as young volunteers completing their Duke of Edinburgh Award or community service as part of their degree studies.