Club Secretary

This is an enjoyable and fun volunteer role at the heart of our growing Club, join in and help lead our success. The Club secretary is a key member of the Club and is responsible for governance and for managing the administration of the Board of Trustees. 

The board meets monthly with an AGM usually in late spring after the playing season ends.

The role includes compiling the board of trustee’s meeting agendas and meeting packs, taking and distributing timely minutes, co-ordinating members (AGM) meetings and overseeing Club correspondence. The Club secretary ensures smooth operation of the Club by acting as a key link between trustees, members, and some external organizations. This role requires communication, organizational and IT skills, as well as integrity and discretion when dealing with sensitive information. 

Key duties and responsibilities

• • Meeting management:
  • Compile reports and items for discussion into an agenda and information pack for the meetings of Board of Trustees and the AGM.
  • Take minutes of those meetings, record and follow up on action items.
  • General administration:
  • Act as a point of contact for the Club, handling both internal and external correspondence.
  • Inform members of AGM and other meeting dates, times, and locations.

Required skills and qualities.

• Excellent written and verbal communication.
• Strong organizational and time management skills.
• Proficiency with IT and administrative tasks, including word-processing and minute-taking.
• Attention to detail.